California Multiple Award Schedules (CMAS)

The California Multiple Award Schedules (CMAS) is a cooperative purchasing program that allows California state and local government agencies to procure goods and services from pre-approved vendors at pre-negotiated prices.

What Is CMAS?

It streamlines procurement by leveraging existing competitive contracts and standardized terms, and is administered by the California Department of General Services (DGS).

Key Characteristics of CMAS

Pre-Approved Vendors: Vendors are vetted and authorized through the CMAS program before agencies can purchase from them.

Pre-Negotiated Pricing: Prices, terms, and conditions are established in advance, reducing the need for agency-level negotiations.

Based on Existing Contracts: Often built upon federal GSA Schedule contracts or other competitively awarded contracts.

Administered by DGS: Managed by the California Department of General Services under the California Public Contract Code and State Contracting Manual.

Available to Multiple Entities: Used by state agencies, local governments, school districts, municipalities, and certain public entities.

How CMAS Works in Government Contracting

Step 1: Vendor Obtains CMAS Contract

Vendors apply through the California Department of General Services and must typically hold a qualifying federal GSA Schedule or other competitively awarded contract.

Participation requires maintaining compliance with DGS requirements and paying usage-based administrative fees.

Step 2: Agency Reviews CMAS Contracts

Instead of issuing a new solicitation, California agencies review available CMAS contracts and identify authorized vendors for their requirement.

This reduces administrative burden and accelerates procurement timelines for recurring or standardized purchases.

Step 3: Request Quotes and Issue Purchase Orders

Agencies request quotes from authorized CMAS vendors and issue purchase orders under the established contract terms.

Competitive pricing is still required at the quote level — CMAS streamlines procurement but does not eliminate price comparison.

Why CMAS Matters in Government Contracting

For vendors, CMAS provides:

Direct access to California state and local agencies

Reduced competition compared to open bids

Faster sales cycles

Simplified contract terms

Unlike federal programs governed by the Federal Acquisition Regulation, CMAS follows California-specific procurement statutes under the Public Contract Code and State Contracting Manual.

CMAS does not guarantee sales, but it significantly lowers procurement friction and increases market visibility within California's public sector.

Common Misconceptions About CMAS

CMAS guarantees government business.

Agencies must still request quotes and select vendors. CMAS only provides eligibility to compete.

Only large vendors can participate.

Small and medium-sized businesses may qualify if they meet DGS requirements.

CMAS replaces competitive procurement.

It streamlines procurement but still requires competitive pricing at the quote level.

Frequently Asked Questions

How does a vendor obtain a CMAS contract?

Vendors apply through the California Department of General Services and must typically hold a qualifying federal or other competitively awarded contract.

What types of products are commonly purchased through CMAS?

IT products, software, furniture, office equipment, and certain professional services are common categories.

Are local governments allowed to use CMAS?

Yes. Many local agencies, school districts, and municipalities are eligible users.

Is there an administrative fee?

Yes. Vendors pay a usage-based administrative fee to DGS.